Clearfield County Prothonotary Office
The Clearfield County Prothonotary & Clerk of Courts handles common pleas civil and criminal clerk functions. Brian K. Spencer is identified in researched county and Pennsylvania court materials as the Clearfield County Prothonotary / Clerk of Courts. The county staff directory places the office at 1 North Second Street, Suite 124, Clearfield, PA 16830, with phone access through 814-765-2641 ext. 5013 and an alternate extension 5014.
The office is not the same as the Register of Wills and Clerk of Orphans' Court. The Prothonotary side is tied to civil online records access, public terminals, physical civil case files, forms, fee schedules, and common pleas clerk services. The Clerk of Courts side supports criminal common pleas record functions, while public criminal docket searching is primarily through the statewide UJS portal. Estate, marriage, adoption, and guardianship records belong with the secondary clerk office.
Prothonotary & Clerk of Courts
Officer: Brian K. Spencer
1 North Second Street, Suite 124
Clearfield, PA 16830
814-765-2641 ext. 5013 or 5014
Office hours: Monday-Friday, 8:30 a.m. to 4 p.m.
The official Prothonotary and Clerk of Courts page is the county source for civil records access and clerk forms.
That office page is the starting point for Clearfield County civil records, public access policy forms, fee schedules, and clerk filings.
Clearfield County Clerk Duties
The Clearfield County Prothonotary & Clerk of Courts keeps the common pleas record stream separate from probate and marriage records. Civil filings include contract, tort, real property, quiet title, liens, judgments, writs, road dockets, custody, divorce, PFAs, and other civil or family filings shown in the county civil case category list. Criminal common pleas matters include case files, pleas, motions, sentencing, post-conviction relief, expungements, limited access orders, probation or parole violations, forfeitures, fugitive matters, and warrants.
- Maintains public civil case information through CountySuite Civil Case Search and office terminals.
- Provides physical file inspection for public civil case files when records are not restricted.
- Receives common pleas forms such as cover sheets, certificates, petitions, and civil complaints routed to the office.
- Applies public access limits for sealed cases, sealed documents, juvenile records, and mental health records.
- Serves the common pleas clerk role for criminal court records searched through UJS public docket sheets.
Probate, estates, adoptions, guardianships, and marriage licenses are handled by the Register of Wills and Clerk of Orphans' Court, which is a separate Clearfield County row office.
Search Clearfield County Clerk Records
The county's direct online clerk search is the Clearfield County Civil Case Search. It is for public civil case information from the Prothonotary office. The county Prothonotary page says the same public information is available to people who come to the office to use public terminals or inspect actual physical case files. That statement matters because online access is not the only channel, and it does not replace in-person review when a file is public but a document image is not available online.
| Search field | Type | Use |
|---|---|---|
| Search by | Tab or option set | Name, case number, participant name, participant address, or reference numbers. |
| Opened date range | Date fields | Limits results by case opened start and end dates. |
| Case category | Dropdown | Filters civil, appeals, custody, divorce, judgment, PFA, lien, and other categories. |
| Only cases with judgments | Checkbox | Restricts the search to judgment cases. |
| Participant category | Dropdown | Filters plaintiff, defendant, attorney, petitioner, respondent, and related roles. |
| Sort results by | Dropdown | Sorts by case number, category, contact name, opened date, status, or reference number. |
The civil search portal is a key access channel for Clearfield County clerk records.
Use the portal to identify public civil cases, then contact the office when certified copies or physical file review are needed.
Request Clearfield County Certified Copies
Certified copies from the Clearfield County Prothonotary & Clerk of Courts should be requested from the office that keeps the common pleas file. The research does not provide a standalone certified-copy request form, so a request should include enough detail for staff to identify the case and document. The best starting point is the case number from the civil case search or UJS docket, plus the party names and document title.
- Identify the case in CountySuite Civil Case Search for civil matters or UJS Case Search for criminal common pleas matters.
- Write down the case number, party names, case category, filing date or opened date, and the exact document needed.
- Call the Prothonotary & Clerk of Courts at 814-765-2641 ext. 5013 or 5014 to confirm copy availability, fee, and pickup or mail options.
- Submit the request to the office with payment in the form the office requires, then confirm whether the copy will be certified or plain.
Note: A public online docket entry identifies a filing, but a certified copy must come from the record custodian.
Clearfield County Request Details
Because no separate request-form field capture was included in the research, the inventory below is framed as the information a requester should provide when asking the Clearfield County Prothonotary & Clerk of Courts for a copy or file review. It does not add a new county form. It turns the access channels documented in the research into a practical request checklist.
| Detail | Required for a good request | Notes |
|---|---|---|
| Case number or docket number | Strongly recommended | Use CountySuite for civil cases or UJS for criminal dockets. |
| Party names | Yes | Include plaintiff/defendant, petitioner/respondent, or defendant name as applicable. |
| Case type | Yes | Examples include divorce, custody, judgment, PFA, criminal case, or appeal. |
| Document requested | Yes | Identify decree, complaint, order, docket sheet, judgment, or other filing. |
| Copy type | Yes | Say whether a plain copy or certified copy is needed. |
| Delivery method | Yes | Ask whether pickup, mail, or in-office inspection is available for the record. |
Clearfield County Clerk Fees
The researched Prothonotary fee examples come from the official county fee schedule. They are filing examples, not a complete fee list. Copy charges, certification charges, and other service fees should be confirmed with the office or the newest county fee schedule before payment. Still, these examples show the kinds of civil filings handled through the Clearfield County Prothonotary & Clerk of Courts.
| Filing or copy item | Fee |
|---|---|
| DJ Appeal with transcript | $145 |
| License suspension appeal | $145 |
| Custody complaint | $185 |
| Divorce complaint, uncontested and no other counts | $215 |
| Divorce with custody | $267.75 |
| Other fees | See county fee schedule PDF |
Clearfield County Clerk Forms
The Prothonotary page links a group of forms and public-access materials. These forms matter because Pennsylvania court records can contain confidential information that must be filed correctly. A public version of a filing should not expose protected identifiers when a confidential information form or confidential document form is required by policy.
- Public Access Policy of the Unified Judicial System and policy flow chart for case-record access limits.
- Confidential Information Form and Confidential Document Form for protected information in filings.
- Prothonotary Cover Sheet, Certificate of Readiness with Cover Sheet, and Certificate of Service.
- Local Rules, in forma pauperis petition, civil cover sheet, civil complaint for district magistrate, and certificate of readiness.
- Fee Schedule 2026 / 2024 PDFs for current filing amounts and clerk costs.
The county Right-to-Know staff directory identifies court records contacts separately from county administrative records contacts.
The directory helps route Clearfield County clerk records questions that are not simple civil portal searches or certified-copy requests.
Restricted Clearfield County Clerk Records
The Clearfield County Prothonotary page expressly excludes sealed cases, sealed documents by court order, juvenile records, and mental health records from public access. Public access also differs between civil CountySuite records and statewide UJS docket sheets. Secure UJS docket sheets show additional content but require secure login, while public docket sheets are limited to public information that can be searched, viewed, and printed.
For criminal common pleas records, use the UJS Case Search and filter to Clearfield County or Judicial District 46 where possible. For civil common pleas records, use CountySuite and the Prothonotary office. For court calendars, magisterial district dockets, traffic citations, and appellate docket sheets, UJS is usually the stronger route. For estates and marriage licenses, use the Register of Wills and Clerk of Orphans' Court instead.